Director of Payroll and Accounts Payable

Company: St. John Fisher College
Location: Rochester
Posted on: May 16, 2025

Job Description:

Position Details Posting Summary Position Title Director of Payroll and Accounts Payable Overview St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities Under the supervision of the Controller, this position manages all aspects of the University's bi-weekly Payroll and the weekly Accounts Payable processes. The Director ensures all remuneration and benefits are provided in a timely accurate manner and in compliance with university and governmental regulations, policies and guidelines. Responsibilities include, but are not limited to, the following:

Payroll Responsibilities:

• Oversee all aspects and verify the accuracy of the University's bi-weekly payroll process.
• Enter payroll deductions for new employees and ongoing changes for existing employees.
• Create new jobs for all non-student employees.
• Verify gross to net calculations with each payroll, reviewing employee benefit deductions and bi- weekly wages.
• Responsible for the electronic transmission of payroll direct deposit data, Federal and State Tax payments.
• Responsible for Payroll feeding into ERP system - Banner Finance.
• Provide NYS with required Bio-Demographic information of new employees on a bi-weekly basis.
• Manage the Flexible Spending Accounts; downloading weekly remittance information, updating the corresponding spreadsheet, and writing the necessary journal entries.
• Oversees the monthly remittance and reconciliation of the medical, dental, life/dependent insurance, long and short-term disability insurance, voluntary ADD insurance, voluntary critical illness insurance, voluntary identity theft insurance deductions and benefit contributions.
• Oversees the bi-weekly electronic remittance and reconciliation of retirement plan deductions and benefit contributions. Maintain the bi-weekly reports that support all retirement payments.
• Reconcile and prepare the Federal and State governmental reports:
  • Quarterly: Federal 941 return
  • State NYS-45 return with accompanying electronic data
  • Annually: Federal Employee W-2 and electronically transmit the information to the Social Security Administration.
  • Email and subsequently process employment paperwork to approved new part-time faculty and part- time faculty field supervisors.
  • Maintains employee office address, phone numbers and home departments to populate the University employee directories.
  • Oversee all aspects for the student payroll process.
  • Calculate employee taxable benefits and notify the employees. Process these benefits through the payroll system on a basis that works well for both the University and the employee.
  • Journal entry all tuition remission benefits to the employee department.
  • Each semester maintain the Faculty voting list.
  • Maintain the NYS Unemployment files.
  • Compile all information for the completion of the annual 5500 reports.
  • Annually complete employment surveys; AAUP and employee section of IPEDS.
  • Complete the annual Workmen's Compensation Audit; past year actual and current year estimate.
  • Works closely with the Human Resources Department to ensure efficient processing of payroll and the efficient sharing of information.
  • Creates and maintains Microsoft Access employee data/payroll reports.
  • Reconcile/analyze general ledger accounts for all University benefits.
  • Responsible for maintaining, testing and updating the Position Control, Human Resources and the Employee Self Service modules in Banner HRIS system.
  • Coordinate the Fiscal Year Close procedures for Banner Payroll.
  • Maintains, oversees and updates payroll policies and procedures.
  • Creates the annual salary increase worksheets in conjunction with Human Resources.
  • Participate on Banner Change Control Board
  • Writes or oversees all payroll communications/publications that are forwarded to employees.
    Accounts Payable Responsibilities
    • Ensures and verifies the accuracy of payments produced from an Accounts Payable run.
    • Oversees the completion of all data input.
    • Supports the e-procurement functional lead by providing business processes input for Unimarket system.
    • Writes or oversees communications for employees, students or outside vendors.
    • Creates and maintains miscellaneous Accounts Payable forms.
    • Annually reconcile and prepare the Federal 1099 forms, electronically submitting the data file.
    • Oversee distributions for all approved Travel and Research awards.
    • Process and reconcile employee travel advances.
    • Reconcile/analyze general ledger accounts for Accounts Payable; i.e. prepaid accounts, AP control. travel advances.
    • Verify daily that the Open invoices amount equals the AP control account.
    • Maintains, oversees and updates Accounts Payable policies and procedures.
    • Annually completes the NYS Abandoned Property Report.
    • Creates and maintains Microsoft Access queries and reports.
    • *Responsible for maintaining, testing and updating the Accounts Payable functions of Banner.
    • Coordinate the Fiscal Year Close procedures for Banner Payables
      Other Responsibilities:
      • Responsible for "interfaces" into the Banner Finance system:
      • Responds to all types of inquires from employees, department managers, Vice Presidents, and vendors.
      • Create journal entries as necessary.
      • Troubleshoot various Banner issues that may arise.
      • Perform all other duties as assigned by the Controller or the VP of Finance and Administration. Education / Experience BS degree in Accounting or Business preferred. Equivalent combination of training and experience is acceptable. 2-3 years minimum directly related experience in Accounting, Payroll and Accounts Payable. Requires strong analytical, leadership, interpersonal and communication skills. Must be Customer Service Focused. Must maintain confidentiality and be able to react with maturity and flexibility to the demands of the position. Must be self-motivated, willing to update and/or change procedures to continually improve outcomes, work independently, and be able to prioritize tasks. Must have previous supervision experience. Notary Public and Established ID.Me account preferred. Competencies / Skills Must possess strong written and oral communication; a strong customer service orientation; consensus building skills; as well as a demonstrated ability to work collaboratively in a team environment. Must work independently with minimal supervision and exercise professional judgment in carrying out all assigned responsibilities. Supervision of Employees Yes
        Payroll Assistant and Accounts Payable Coordinators Work Environment Equipment to be Used Job Type Full-time Work Hours 35 hours week, 12 months Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.
        
        The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
        
        The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111). Work Location 3690 East Ave., Rochester, NY 14618 FLSA Exempt Salary / Hourly Range $90,165.00 - $106,000.00 per year Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed Posting Detail Information Posting Number S00638P Desired Start Date 11/01/2024 Open Date Open Until Filled Yes Special Instructions to Applicant Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents
      • Resume
      • Cover LetterOptional Documents Required
        Preferred

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Keywords: St. John Fisher College, Cheektowaga , Director of Payroll and Accounts Payable, Executive , Rochester, New York