Sr. Administrative Assistant - School of Business

Company: St. John Fisher College
Location: Rochester
Posted on: April 30, 2024

Job Description:

Position Details



Posting Summary




Position Title
Sr. Administrative Assistant - School of Business


Overview
Reporting directly to the dean of the School of Business, the primary responsibility of this position is to provide administrative support for the deans, department chairs and area coordinators in the School of Business and interacts closely with the students, and the full-time and part-time members of the faculty.


Job Responsibilities

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  Administrative [50%] - Assist in general management of the School of Business to ensure smooth operation of daily activities:
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  • Serves as informational focal point for students and faculty in the School of Business
    
  • Schedules appointments, meetings; maintains calendars; makes travel and conference arrangements.
    
  • Attends meetings as needed (for example faculty meetings), and is responsible for taking and distributing minutes.
    
  • Manages student course registration inquiries and is responsible for inputting overrides into the Banner system in coordination with faculty approval.
    
  • Oversee the ordering of supplies and equipment as needed by the School.
    
  • Plans and executes special events for the School, including coordinating catering and other services as needed.
    
  • Attends off-campus events for the School of Business, as required, and collaborates with College event personnel to coordinate.
    
    
    
    
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    Program Support [40%] - Support the undergraduate and graduate programs:
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    • Provides support for deans, chairs and coordinators in sending correspondence to students
      
    • Provides support in planning recruitment and orientation events
      
    • Provides support to deans and department chairs in assembling and submitting course schedules and catalog submissions
      
    • Enters course schedules into Banner
      
      
      
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      Academic Activities Support [5%] - Initiates and coordinates activities such as:
      • Provides support to deans and department chairs in preparing and submitting catalog entries and academic course descriptions and schedules
        
        
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        Faculty Recruitment [5%] - Assist with faculty recruiting efforts such as:
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        • Establishes and maintains files on prospects
          
        • Provides assistance to search committees as needed to support search process. Responsibilities may include: setting up interview schedules, food/lodging arrangements, and communicating with stakeholders
          
          
          
          Other Duties as Assigned - responsible for additional tasks as assigned by the dean.
          
          
          
          Education / Experience
          Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in higher education highly desirable.
          
          
          Competencies / Skills
          This position requires excellent organizational, interpersonal, communication and critical thinking skills. The administrative assistant is the initial interface with students and faculty in the School of Business. The administrative assistant must have the ability to accomplish things in a busy environment where work can be disrupted, and, in addition, be able to use judgment to determine what issues must rise to the dean's level and work respecting the confidentiality in the dean's office. The assistant should be able to work independently and have the skills to effectively use existing technology and the willingness to learn new applications appropriate to School of Business operations. Project management skills are a plus.
          
          
          Supervision of Employees
          Supervision of student employees
          
          
          Work Environment
          
          
          
          Equipment to be Used
          
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          • MS Office Suite (Excel, Word, Outlook, PowerPoint)
            
          • Qualtrics
            
          • Cloud computing: Google Drive
            
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            ITEC workstations
            
          • Banner (data warehouse for all functional areas across campus)
            
          • Fax, printer, copier, telephone
            
            
            
            Work Hours
            12 months, 35 hours/week
            
            
            Special Conditions for Eligibility
            
            
            
            EEO Statement
            It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
            
            The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
            
            The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
            
            
            Work Location
            3690 East Ave., Rochester, NY 14618
            
            
            FLSA
            Non-Exempt
            
            
            Salary / Hourly Range
            19-22/hr
            
            
            Notes
            The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed
            
            
            
            
            
            
            Posting Detail Information
            
            
            
            
            Posting Number
            S00508P
            
            
            Desired Start Date
            
            
            
            Open Date
            
            
            
            Open Until Filled
            
            
            
            Special Instructions to Applicant
            
            
            
            
            
            
            
            Supplemental Questions
            
            Required fields are indicated with an asterisk (*).
            
            
            
            
            
            Documents Needed to Apply
            
            Required Documents
            
            
          • Resume
            
          • Cover Letter
            
          • 3 References
            
            
            Optional Documents
            
            
            
            
            
            
            
            
            

Keywords: St. John Fisher College, Cheektowaga , Sr. Administrative Assistant - School of Business, Administration, Clerical , Rochester, New York